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Whistleblowing Policy - JFS Holdings

Home » Company Policies » Whistleblowing Policy

Whistleblowing Policy

Whistleblowing Policy

At JFS Holdings, we highly value ethics, integrity, and transparency in all our business practices. We are also committed to maintaining an environment where individuals feel empowered to speak up when they witness inconsistent behavior with our values or violate our policies. Thus, we have established a “Whistleblowing Policy” to provide a clear framework for reporting concerns and protecting those who come forward with information.

Our Whistleblowing Policy aims to create a safe and confidential channel for all employees, contractors, directors, and other stakeholders. And we encourage them to raise any concerns about unethical behavior, illegal activities, policy violations, or any other activity that may harm the well-being of our company or its stakeholders. When individuals report such concerns promptly, we as a responsible organization will be able to take appropriate actions to address the issues raised.

If you have any questions or require further clarification regarding our Whistleblowing Policy, please reach out to the designated contacts mentioned in the policy or contact our Human Resources department.

Whistleblowing Policy

Purpose

The Whistleblowing Policy of JFS Holdings aims to achieve the following objectives:

  • To protect and uphold the core values of transparency and ethical conduct within the company.
  • To promote an ethical corporate culture and ensure compliance with corporate regulations by maintaining the highest standards of honesty, integrity, and fair dealing in all business activities.
  • To prevent any harmful behavior, activities, or attempts that may damage the reputation, assets, and trust of the company.

Policy Enactment

  • This policy will come into effect on 22nd January 2022.
  • The policy will remain in force unless amended, cancelled, or discontinued at the discretion of JFS Holdings’ management.

Application of the Policy

This policy applies to all individuals who are, or have been, associated with the company in any of the following capacities:

  • Employee
  • Officer
  • Director
  • Contractor (including sub-contractors and employees of contractors)
  • Supplier (including employees of suppliers)
  • Consultant
  • Auditor
  • Associate
  • Relative, dependant, spouse, or dependant of a spouse of any of the above.

This policy may apply to all the subsidiaries/sister companies, operations, and branches of JFS Holdings.

Reportable Conduct

Any stakeholder of JFS Holdings who has reasonable grounds to believe that a person associated with the company, such as a director, officer, employee, contractor, supplier, consultant, or other individual with business dealings with the company, has engaged in any of the following types of conduct (Reportable Conduct) must report it:

  • Dishonest, fraudulent, or corrupt behavior
  •  Illegal activity (such as theft, use of illicit drugs, violence or threatened violence, and criminal damage to property)
  • Unethical conduct, including any violation of the company’s policies such as the Code of Conduct, oppressive or grossly negligent behavior
  • Conduct that may potentially damage the company, its employees, or any third party, misconduct, or an improper state of affairs
  • Behavior that poses a danger or represents a danger to the public or financial system, harassment, discrimination, victimization, or bullying.Note:

Personal work-related grievances do not come under the category of Reportable Conduct. A personal work-related grievance refers to a complaint about any matter related to a staff member’s current or former employment that has implications (or tending to have implications) only for that person personally and does not have broader implications for the company. Personal work-related grievances should be reported to the respective managers or the HR Department.

Making the Disclosure

JFS Holdings expects all its stakeholders, including employees, officers, directors, and other associated individuals, to maintain a culture of honesty and ethical behavior. Therefore, if any stakeholder becomes aware of any Reportable Conduct, they must report it under this policy.

How to report issues 

  1. Reports of potential violations of the Code of Business Conduct can be submitted through an independently operated ‘complaint box’
  2. Alternatively, individuals can speak to the counselor
  3. Reports and complaints of potential violations can directly report to the HR manager

The service for reporting is available in all languages of the territories where the company operates

Confidentiality

The company is committed to taking every reasonable precaution to maintain the confidentiality of those who raise concerns.

Protection

The company  is also committed to protecting individuals who raise concerns and ensuring they are not disadvantaged in any way, such as by dismissal, demotion, loss of benefits, threats, harassment, discrimination or bias

The reportable conduct can be reported to the Whistleblowing Protection 

Secured Hotline.

Call: +94 703 25 6356
Email:whistleme@jfsholdings.com

Chairman/Chief Executive Officer
Madhushan Raigamage
Contact Numbers: +9470 325 6356 / +9477 309 7458

National chamber of
exporters of Sri lanka
NCE Export awards
Silver award winner